Schedule Projects: 9 Tips to Keep Your Projects Running As Planned
As a contractor, it’s important to know how to schedule projects so they start on time and finish as planned. This is especially important if you are renting your equipment, as you will often rent certain machines for a specific project only and will need to give them back in time. Following are some tips to help you plan and schedule projects.
Don’t Give In to Pressure When You Schedule Projects
You will likely face pressure from clients to finish the job before a specific time. Perhaps the pressure will come internally, as a result of having other projects to get to. It is easy to buckle to the pressure and schedule projects to be finished earlier than is optimal. Make sure to keep your head clear and give yourself enough time to finish the job.
In order for a project to run as planned, it is crucial for you to be organized before you start it. Make sure everything is ready. Have the equipment and materials on hand or have a source ready to deliver them. Make sure you have subcontractors ready to do the jobs you need. Have all the logistics planned out already.
Plan for Setbacks
Expect setbacks and delays to happen; take that into account when you schedule projects. It’s normal over the course of a construction project. Give yourself some additional time for setbacks which are likely to happen.
You should also have a clear understanding of possible constraints. This can include, but is not limited to, bad weather. Have contingency plans in place in case complications arise.
Break It Up
Break up your overall project into specific sections or milestones. Having smaller goals to reach will help keep you on track and will seem easier than simply finishing the entire project by a specific date. In other words, schedule projects in chunks.
Monitor the Situation
Don’t just look at the project, set start and finish dates, and leave it at that. Constantly monitor the project and see if you are running on schedule. You may need to update your schedule if things take longer than expected.
Keep Communication Open
Open communication between you, your clients, your suppliers, and your subcontractors is absolutely necessary if you want the project to run smoothly. Make sure you are communicating with your subcontractors as you schedule projects. Have them get in touch with you if problems arise or if a specific project will take longer than expected.
Agree On Everything Beforehand
Besides keeping the lines of communication open as you are working on the project, make sure you agree with each subcontractor on everything beforehand so you are clear on what you need and when you need it done. Let them ask you any questions they may have so there is no room for confusion. This will ensure there are no misunderstandings which can end up holding up the completion of the project.
Hire the Right People
It’s also important when you schedule projects to choose the right people to work with you. Make sure to thoroughly review all subcontractors, independent contractors, and other employees you hire. They should be dependable and reliable and should be able to give you references.
It is important you stay motivated to keep the project running properly and on time. For example, losing a large percentage of the profits of a project due to returning equipment late or not having the equipment as long as you need it for can serve as a strong motivating factor. You can also offer incentives to your subcontractors and workers if they do their work diligently.
If you’re looking to rent high-quality equipment for your project, contact us today.